🟤Add Jobs

Add Jobs

Path: ESS Portal > Hire V2 > Jobs > Add Jobs

The Add Jobs feature allows recruiters to create new job openings in the system. You can fill in the details across five tabs, save the job as a draft at any point, and come back to complete or publish it whenever you are ready.

Create a Job Manually

Path: ESS Portal > Hire V2 > Jobs > + Add Jobs> Create Manually

Step 1: Login into ESS Portal, and select Hire V2 from the menu, Then Click on add jobs from the job submenu.

Step 2: Click the + Add Job button.

Step 3: In the dialog box, select Create Manually and click Proceed.

The Job Creation Page opens with five tabs:

• Basic Details

• Requirements and Compensation

• Description and Responsibilities

• Application Settings

• Screening Questions.

Tab 1: Basic Details

Step 1: Enter the Job Title. The Job Code is auto-generated.

Step 2: Select the Department, Hiring Managers, Recruiters,and Interview Panel.

Important Note: Job Title, Department, Hiring Managers, Recruiters, and Interview Panel are mandatory. All other fields are optional.

Step 3: Fill in any additional fields as per your requirement:

• Job Type

• Work Mode

• Country, State

• City, Zip Code

• No. of Openings

• Cost Centre

• Shifts

• Shift Timings

• Industry

• Work Locations

• Requested Location.

Step 6: Click Next to continue.

Tab 2: Requirements and Compensation

Step 1: Fill in the relevant fields as required:

• Minimum Education

• Preferred Education

• Experience Range

• Required Skills

• Certifications

• Requirements

• Salary Range

• and Pay Structure.

Step 2: Click Next to continue.

Important Note: All fields on this tab are optionaland can be updated as per your requirement.

Tab 3: Description and Responsibilities

Step 1: Enter a brief summary in the Short Job Description field.

Step 2: Enter the full job details in the Job Description.

Step 3: Click Next to continue.

Important Note:

• Short Job Description and Job Description are mandatory, and Job Responsibilities are optional but recommended.

• Click the smHRt AI button to auto-generate content using AI

• Note that smHRt AI is a paid feature.

Tab 4: Application Settings

Step 1: Select the Job Stage Template. The Job Stage Preview will update to show the stages of the selected template.

Step 2: Fill in any additional fields as required:

Publish Date

Un-Publish Date

Job Visibility

and Publish As Invite Only.

Step 3: Click Next to continue.

Important Note: Job Stage Template is mandatory. All other fields on this tab are optional.

Tab 5: Screening Questions

Screening Questions are questions candidates must answer when applying for a job. They help recruiters filter out unsuitable applicants early and ensure only relevant candidates move forward.

• Filter out unqualified candidates early.

• Save time on manual application review.

• Ensure consistent evaluation across all applicants.

• Customise filters based on role-specific needs.

Screening Questions are fully optional.

Click + Add Questions to add screening questions, if required.

Once all details are complete, click Save and Proceed to create and publish the job, or Save as Draft to save and return later.

The Drafts section is accessible from the Add Jobs page. It displays all jobs that have been saved as drafts.

Each draft shows the job title and the date and time it was created.

• Click Edit Job to continue editing the draft.

• Click Delete to delete the draft manually.

Important Note: Drafts are automatically deleted after 1 month.

Path Link: https://ess.pockethrms.com/Recruitment/RecruitmentV2/JobCreationPage?source=draft

Import Bulk

Path: Login into ESS Portal > Hire V2 > Jobs > Add Jobs > + Add Job > Import Bulk

Import Bulk allows you to create multiple jobs at once by uploading a filled Excel template.

Step 1: Login into ESS Portal, and select Hire V2 from the menu, Then Click on add jobs from the job submenu.

Step 2: Click the + Add Job button.

Step 3: In the +Add New Job dialog box, select Import Bulk and click Proceed.

The Bulk Import Job Creation Page opens with three panels:

• Job Creation Fields

• Excel Configuration

• Upload Excel.

Select Job Fields

Step 1: In the Job Creation Fields panel, check the fields you want to include in the Excel template.

Step 2: Click Add All to select all available fields at once.

Excel Configuration

Step 1: The Excel Configuration panel automatically maps each selected field to an Excel column (A, B, C and so on).

Step 2: Review the field-to-column mapping and adjust the order if needed.

Step 3: Click Download Configured Excel Template to download the pre-configured Excel file with your selected fields.

Step 4: Fill in the downloaded template with the job details and save the file.

Important Note: Optionally, click Export Job Field Details to download a reference file listing all available job fields and their details.

Upload Excel

Drag and drop the filled Excel file into the upload area, or click the upload area to browse and select the file.

Important Note: Only .xlsx format is accepted.

Starting — Ending Row

Enter the Starting Row and Ending Row - numbers to specify which rows in the Excel file should be imported.

Upload File

Step 11: Click Upload File to import the jobs.

Important Note: Ensure the Excel file follows the configured column mapping exactly. Any mismatch between the columns and the mapping may cause import errors.

Path Link: https://ess.pockethrms.com/Recruitment/RecruitmentV2/BulkimportJobCreationPage

For any queries, contact [e-mail]