🟤Manage Jobs
Manage Jobs
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs
Manage Jobs gives you a centralised view of all job openings. From here you can track job status, manage applications, publish or unpublish jobs, archive them, and follow specific openings — all from one place.
Overview of the Manage Jobs Page
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs
The Manage Jobs page displays all job openings organised across four tabs:
All Jobs
My Jobs,
Archived Jobs
Followed Jobs
A Career Page link is available at the top right to view how your jobs appear publicly.
Filters:
The following filters are available across all tabs:
Search Job — Type a job title, job code, or keyword to find a specific job. The list filters automatically as you type.
Publish Status — Filter jobs by Published or Unpublished status.
Sort By — Sort the job list by your preferred criteria.
Show Filters — Check this box to expand the Control Panel on the left with the following additional filters:
Job Type — Filter by Permanent, Part Time, Temporary, Direct Contract, Contract, or Freelancing.
City — Search and select one or more cities to filter jobs by location.
Minimum Education — Filter by required education level (e.g., 10th Pass, 12th Pass, B.A., B.Com).
Experience — Use the slider to set a minimum and maximum experience range.
Salary Range — Use the slider to filter jobs within a specific salary range.
View Types
Use the view toggle icons at the top right of the page to switch between three display formats:
List View — Displays jobs as individual cards stacked vertically, showing full job details at a glance.
Table View — Displays jobs in a row-based table with columns for Job Title, Add On, Experience, Location, Salary, Overview, Entity, and Actions.
Kanban View — Displays jobs organised by department in columns, with job cards within each department column.
All Jobs
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs > All Jobs
Important Note: The "All Jobs" tab is visible only to users who have access assigned through Role Allocation in the cloud.
Step 1: Click on the All Jobs tab to view all jobs.
Step 2: Use the filters and view toggles to find and organise jobs as needed.
Step 3: To publish or unpublish a job, click the Publish Status dropdown on the job card and select Published or Unpublished.
Step 4: To edit a job, unpublish it first if it is currently published, then click the Edit icon.
The Job Creation Page will open across five tabs:
fill in the details as follows:
Basic Details — Job Title, Department, Hiring Managers, Recruiters, and Interview Panel are mandatory. Fill in any additional fields as per your requirement.
Requirements and Compensation — All fields are optional and customisable. Fill in as per your requirement.
Description and Responsibilities — Short Job Description and job description are mandatory. Fill in Job Responsibilities as per your requirement.
Application Settings — Job Stage Template is mandatory. Fill in any additional fields as per your requirement.
Screening Questions:
Screening Questions are questions candidates must answer when applying for a job. They help recruiters filter out unsuitable applicants early and ensure only relevant candidates move forward.
Filter out unqualified candidates early.
Save time on manual application review.
Ensure consistent evaluation across all applicants.
Customise filters based on role-specific needs.
Screening Questions are fully optional.
Click Save and Proceed to save, or Save as Draft to return later.
Step 5:
To archive a job, click Archive on the job card. The job will move to the Archived tab.
To follow a job, click Follow on the job card. The job will be added to your Followed Jobs tab.
My Jobs
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs > My Jobs
Important Note: The "My Jobs" tab is visible only to users with access granted via Role Allocation in the cloud. A user will see a job here only if they either have: a. Created the job b. Been assigned as a recruiter for the job c. Been assigned as the hiring manager for the job d. Been assigned as an interviewer for the job.
Step 1: Click on the My Jobstab to view your assigned jobs.
Step 2: Use the filters and view toggles to find and organise jobs as needed.
Step 3: To publish or unpublish a job, click the Publish Status dropdown on the job card and select Published or Unpublished.
Step 4: To edit a job, unpublish it first if it is currently published, then click the Edit icon.
Step 5:
To archive a job, click Archive on the job card. The job will move to the Archived tab.
To follow a job, click Follow on the job card. The job will be added to your Followed Jobs tab.
Archived Jobs
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs > Archived
Important Note: The "Archived Jobs" tab is visible only to users who have access granted through Role Allocation in the cloud.
Step 1: Click on the Archived Job tab to view all archived jobs.
Step 2: Click Unarchive to restore the job, this brings the job card back to all jobs page.
Step 3:
To edit a job, click Edit on the job card.
Change the Publish Status to Published to bring it back live on the Career Portal directly.
Followed Jobs
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs > Followed Jobs
Important Note: This tab displays only the jobs you are personally following. Use it to keep an eye on specific jobs without searching for them every time.
Step 1: Click on the Followed Jobs tab to view all jobs you are following.
Step 2: To publish or unpublish a job, click the Publish Status dropdown on the job card and select Published or Unpublished.
Step 3: To edit a job, unpublish it first if it is currently published, then click the Edit icon.
Step 4: To archive a job, click Archive on the job card.
Step 5: Click Followed (highlighted in blue) on a job card to unfollow the job and remove it from this tab.
Job Card
Each job is displayed as a card with the following details:
Job Title and Job Code — The name and unique identifier of the job.
Experience — The required experience range.
Salary — The salary range offered.
Openings — The number of open positions.
Location and Company — The job location and company name.
Publish Status — Whether the job is Published or Unpublished.
Timestamp — When the job was last updated.
Applications received — Total number of applications received.
Qualified Candidates — Number of candidates marked as qualified.
Hired — Number of candidates hired for the job.
Job Card Actions
Publish / Unpublish
Click the Publish Status dropdown on the job card and select Published to make the job live on the Career Portal, or Unpublished to take it down.
Important Note: To edit a published job, you must unpublish it first, then click Edit.
Edit
Click the Edit icon on the job card to open the Job Creation Page. The same five-tab flow applies — fill in mandatory fields and update any additional fields as per your requirement. Click Save and Proceed to save, or Save as Draft to return later.
Archive
Click Archive on the job card if you no longer want the job to appear on the Career Portal. The job will move to the Archived tab where you can still track it.
Follow
Click Follow on the job card to add it to your Followed Jobs tab and keep track of it easily.
Bulk Actions
Check the checkbox on one or more job cards, or click Select All to select all jobs on the page. The Bulk Actions dropdown will appear — click it and choose one of the following: Publish, Unpublish, Archive, Follow, or Unfollow.
Path link: https://ess.pockethrms.com/Recruitment/RecruitmentV2/ManageJob?Menu=alljobs
How to Integrate the Career Portal into Your Website?
The Career Portal is a ready-to-use job listing page provided by Pocket HRMS, where all your published job openings appear in one place. Candidates can browse your open roles and apply online, and their applications flow directly into your Hire V2 recruitment module.
This guide explains how to access your Pocket HRMS Career Portal link and integrate it into your company website. Once integrated, candidates can easily view job openings and apply directly through your website.
Why Integrate the Career Portal?
Integrating the Career Portal into your website lets candidates view your published job openings and apply directly from your own site. This streamlines hiring by sending applications straight into your Pocket HRMS recruitment module, while keeping the entire experience on your company's website.
Before You Begin
Before you start, ensure the following:
The Hire V2 module is enabled in your Pocket HRMS account
Your job openings are created and published
You have access to ESS or Admin (Cloud) settings
You (or your website administrator/developer) can edit your website
How to get your Career Portal link?
You can get the link using any one of the following methods.
Method 1: From the Careers section (recommended)
Path: ESS Portal > Hire V2 > Careers > Visit Career Portal.
Step 1: Log in to ESS Portal, open the Hire V2 module, go to Careers, and click Visit Career Portal.
Step 2: Copy the URL from the browser address bar.
Path Link: https://ess.pockethrms.com/Recruitment/RecruitmentV2/CareerIndex
Method 2: From Job Management
Path: ESS Portal > Hire V2 > Jobs > Manage Jobs
Step 1: Log in to ESS Portal and open the Hire V2 module. go to Jobs, then Manage Jobs.
Step 2: Click Career Page and Copy the displayed link.
Path Link: https://ess.pockethrms.com/Recruitment/RecruitmentV2/ManageJob?Menu=alljobs
Method 3: From Admin Settings
Path: Cloud > Settings > Recruitment V2 > Career Portal > Preview Career Page.
Step 1: Log in to Cloud Portal, and go to Settings. Select Recruitment V2.
Step 2: Click on Career Portal from the menu, and click Preview Career Page. Copy the URL from the browser.…,,…
How to add the Career Portal to Your Website?
Step 1: Decide where candidates will access the career page from. Common options are:
· Careers menu item in the header
· "We're Hiring" button on the homepage
· A link in the footer.
Step 2: Share the copied Career Portal link with your website administrator or developer, and ask them to embed it in a button or menu item that redirects to the Career Portal. For example — button text "Careers", linking to your copied URL.
Step 3: Publish or update your website, and confirm the changes are live.
Other Ways to Add the Link
1. Navigation Menu Integration
Add the Career Portal link to your website's main navigation for easy access.
2. Call-to-Action Button
Place a prominent button like:
“We’re Hiring”
“Join Our Team”
“Careers
3. Embedded View (Advanced)
If your website supports it, you may embed the Career Portal using an iframe. (Note: This depends on your website platform and security settings.)
Important Note: Embedding through an iframe depends on your website platform and its security settings, so check with your website administrator or developer before using this method.
Verify the Integration
After adding the link, click the Careers link or button on your website and confirm it redirects to the Career Portal. Check that the job listings are visible, and test the page on both mobile and desktop devices.
Troubleshooting
Career page not opening — Make sure the correct link is copied with no extra characters, confirm it is properly embedded, and check that the website has been published with the link.
No jobs displayed — Confirm that your job openings are published.
Access or permission errors — Make sure you have the correct module access, and contact your Admin or HR team for the required permissions.
Best Practices
Use clear labels like "Careers" or "We're Hiring", and place the link in prominent areas such as the header or homepage. Keep your job listings updated, and coordinate with your website administrator or developer for the best placement.
For any queries, contact support@pockethrms.com
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