🏖️Travel

1. How to download reimbursement report?

Step 1: Log into the ESS portal, go to the ‘Travel’ menu and click on the My Team Report or Employee Report (depending on your role).

Step 2: Select 'Travel report' tab, and select the required ‘Filter’ such as Reimbursement Pending/Approved/Reject/Cancel, ‘Date Range’, ‘Report Type’ and click on the ‘Search’ button.

Step 3: The results will appear, you can click on the ‘Travel Details’ or Reimbursement Details’ button to view the respective information. Click on the ‘Download Excel’ button and the reimbursement report will be downloaded accordingly.

Path: ESS portal > Travel> My Team Report /Employee Report (depending on your role) >Travel Report > select details> Search> Download Excel

Link: https://ess.pockethrms.com/Travel/Transaction/TravelEmployeeReport?Menu=TravelReport

For any queries, contact [email protected]

2. How to approve or reject travel reimbursement request from employees?

Path: Manager's ESS portal > Travel > Approval > Travel Approval > Date Range > Search > tick APPROVE/REJECT’ > Save >> View Details > Remark > Approve/Reject

Step 1: Log into the ESS portal, go to the ‘Travel’ menu and click on the ‘Approval’ submenu.

Step 2: Go to the ‘Travel Approval’ tab, select Date Range within 31 days and click on the ‘Search’ button.

Step 3: Tick the respective radio button from the ‘APPROVE’ or ‘REJECT’ columns as required and click on the ‘Save’ button the response will be save accordingly.

You can click on the ‘View Details’ button to see more information about the request.

Step 4: Once you check the details you can enter your ‘Remark’ in the respective field and click on the ‘Approve’ or ‘Reject’ button and your response will be saved accordingly.

Note: If you want to check requests from a particular employee you can choose them from the ‘Select Employee’ field.

Link: https://ess.pockethrms.com/Travel/Transaction/TravelApproval?Menu=TravelApproval

For any queries, contact [email protected]

3. How to claim travel reimbursement?

Path: Employee ESS Login > Travel > Request > Reimbursement Request View Details > Reimburse > fill in required details > Check Travel Advance > make changes if required >Submit

Step 1: Log into the ESS portal, go to the ‘Travel’ menu and click on the ‘Request’ submenu.

Step 2: Go to the ‘Reimbursement Request’ tab and click on the ‘View Details’ button under the ACTION column for the respective entry.

Step 3: Click the ‘Reimburse’ button under the ACTION column.

Step 4: Under the Action column enter the amount in the respective field such as, miscellaneous, accommodation, Food and other as required. The total will be auto calculated in the Actual Expenses field below.

Step 5: Check the ‘Travel Advance Received’ amount entered at the time of travel request, make changes if required. You can upload receipt by clicking ‘Choose File’ button and click the ‘Submit’ button.

Note: The reimbursement amount will be available entries made and the calculation.

Link: https://ess.pockethrms.com/Travel/Transaction/TravelRequest?Menu=ReimbursementRequest

For any queries, contact [email protected]

4. What to do if while applying for travel claim in ESS portal, it shows duplicate travel id?

Note: The travel claim can be done once for a specific date. You can enter multiple claims under the same date only. To check how to make the travel reimbursement kindly refer to below link: https://docs.pockethrms.com/faqs/ess-portal/travel#id-3.-how-to-claim-travel-reimbursement

For any queries, contact [email protected]