HR Approval

How To Approve Employee Confirmations As HR in Pocket HRMS 2.0 Mobile App?

Path: Login to mobile app of Pocket HRMS 2.0 > click on 3 horizontal lines (hamburger menu) > Confirmation > HR Approval

Step 1: Open the Pocket HRMS mobile app, then tap the hamburger menu (three horizontal lines) at the top left corner.

Step 2: Scroll down and tap 'Confirmation', then tap 'HR Approval'.

Step 3: You will see a list of employees waiting for final HR approval. Each entry shows:

• Employee name and code - who needs approval

• Joining date - when they started

• Confirmation end date - when probation ends

• Status - shows "Pending"

Click 'TAKE ACTION' on an employee to review.

Step 4: On the Confirmation Review screen, you'll see:

• Employee details (name, code, department, joining date)

• LAST MANAGER'S REVIEW section with:

  • Manager's name and code

  • Manager's recommendation (Approve/Extend/Reject)

  • Date of manager's review

  • Manager's remarks and feedback

Step 5: To view the manager's complete evaluation, tap 'PREV DETAILS':

• Read the manager's full feedback

• See their detailed recommendation

• Tap 'DOWNLOAD FORM' to save the evaluation form as PDF

• Tap 'CLOSE' to return

Step 6: Go back to the Confirmation Review screen and make your final decision:

• APPROVE (green) - confirm as permanent employee. They'll receive confirmation letter automatically.

• EXTEND (orange) - extend probation if there are pending compliance or background checks

• REJECT (red) - reject confirmation

  • ⚠️ Important: This is a final decision affecting employment. Ensure all documentation is complete.

Step 7: Scroll down and add your remarks (optional but recommended):

• Write your final evaluation or comments

• You can write up to 500 characters

• 💡 Tip: If rejecting, explain the reason clearly in remarks

Step 8: Tap 'SUBMIT' to finalize your decision.

After you submit:

• Your decision is final

• If approved, the employee gets a confirmation letter automatically

• System sends notifications to employee and manager

• The approval journey is complete

How to check the approval journey:

• On the Confirmation Review screen, tap the eye icon

• You'll see the complete approval chain showing manager and HR approval status

What if you need to change your decision?

• Cannot be changed directly in the mobile app

• Contact your admin or supervisor

• They can reopen the request if needed

For any queries, contact [e-mail]