For the complete documentation index, see llms.txt. This page is also available as Markdown.

HR Approval

How To Approve Employee Confirmations As HR in Pocket HRMS 2.0 Mobile App?

Path: Login to mobile app of Pocket HRMS 2.0 > click on 3 horizontal lines (hamburger menu) > Confirmation > HR Approval

Step 1: Open the Pocket HRMS mobile app, then tap the hamburger menu (three horizontal lines) at the top left corner.

Step 2: Scroll down and tap 'Confirmation', then tap 'HR Approval'.

Step 3: You will see a list of employees waiting for final HR approval. Each entry shows:

  • Employee name and code - who needs approval

  • Joining date - when they started

  • Confirmation end date - when probation ends

  • Status - shows "Pending"

Click 'TAKE ACTION' on an employee to review.

Step 4: On the Confirmation Review screen, you'll see:

  • Employee details (name, code, department, joining date)

  • LAST MANAGER'S REVIEW section with:

    • Manager's name and code

    • Manager's recommendation (Approve/Extend/Reject)

    • Date of manager's review

    • Manager's remarks and feedback

Step 5: To view the manager's complete evaluation, tap 'PREV DETAILS':

  • Read the manager's full feedback

  • See their detailed recommendation

  • Tap 'DOWNLOAD FORM' to save the evaluation form as PDF

  • Tap 'CLOSE' to return

Step 6: Go back to the Confirmation Review screen and make your final decision:

  • APPROVE (green) - confirm as permanent employee. They'll receive confirmation letter automatically.

  • EXTEND (orange) - extend probation if there are pending compliance or background checks

  • REJECT (red) - reject confirmation

    • ⚠️ Important: This is a final decision affecting employment. Ensure all documentation is complete.

Step 7: Scroll down and add your remarks (optional but recommended):

  • Write your final evaluation or comments

  • You can write up to 500 characters

  • 💡 Tip: If rejecting, explain the reason clearly in remarks

Step 8: Tap 'SUBMIT' to finalize your decision.

After you submit:

  • Your decision is final

  • If approved, the employee gets a confirmation letter automatically

  • System sends notifications to employee and manager

  • The approval journey is complete

How to check the approval journey:

  • On the Confirmation Review screen, tap the eye icon

  • You'll see the complete approval chain showing manager and HR approval status

What if you need to change your decision?

  • Cannot be changed directly in the mobile app

  • Contact your admin or supervisor

  • They can reopen the request if needed

For any queries, contact support@pockethrms.com

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