Password Generation

This is a step by step guide for HR to set strong ESS passwords for employees

How to set ESS password or log in credentials for employees?

You can set strong passwords for your employees from the admin portal with a few easy steps. The following steps can be used to generate the initial password for employees as well as reset their passwords in future.

Once you log in to the admin portal with your admin credentials go to the ‘Settings’ menu from the left side of the screen.

Click under the ‘HR’ tab, and click on the ‘Generate Password’ subtab.

Here you can enter an 'Employee Code' if wish to reset the password for an individual employee. By selecting the ‘Yes’ or ‘No’ radio buttons you can also choose whether you want to overwrite the existing password.

You can also select employee categories by checking the respective boxes to reset passwords for the entire employee Category.

You can select the desired option from the multiple strong password generation methods listed below the ‘Password Settings’. Click on the ‘Check for Send Mail’ box to notify your employees about the password via email.

Once you make all the settings to reset a strong password click on the ‘Save Settings’ button. The system will set the ESS portal’s password for your employees according to selected configurations.

You will get the notification about the selected changes and your employees will receive an email notifying them about the password reset.

For any queries, contact [e-mail]

How to generate login credentials or password & username for new employees and send it through email?

You can generate login credentials for the new joiners for a particular date range. Pocket HRMS also enables you to send these passwords and login credentials to employees through email.

Step 1: Log into the cloud portal, go to the ‘Settings’ menu and under the ‘HR’ tab click on the ‘Generate Password’ subtab.

Step 2: You can select individual employees from the ‘Employee Code’ field or else leave the field vacant.

Step 3: Select the ‘Category’ and turn on the toggle key for the ‘Generate New Joiners Password’ option and the date range option will appear.

Step 3: ‘Select Date Range’, so the system will generate the password for the employee who joined during the date range.

You can select whether you want the system to ‘Overwrite Existing Password’ by selecting ‘Yes’ or ‘No’ radio buttons.

Note: Click on the ‘View’ button next to the date range to see the employee’s names, codes and joining dates.

Step 4: Choose an option under the ‘Password Setting’ feature to generate strong passwords. Select the ‘Check for Send Mail’ checkbox to send an email to your employees with their login credentials.

Step 5: Click on the ‘Save Settings’ buttons, the system will generate passwords and send emails to your employees according to the selected options.

Path: Cloud portal > Settings > HR > Generate Password > Generate New Joiners Password >select details > Save Settings.

For any queries, contact [e-mail]