> For the complete documentation index, see [llms.txt](https://docs.pockethrms.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.pockethrms.com/hr-and-admin-portal/cloud-configuration/hr.md).

# HR

### 1. How to upload Form16 for all employees?

Follow the steps below to upload Form 16 for all employees.

* Download Part A and Part B of Form 16 from TRACES
* Prepare the Files
* Use the Utility to Upload Form 16

#### Step 1: Download Part A and Part B of Form 16 from TRACES:

* Log in to **TRACES** using the employer credentials (you’ll need the TAN login).
* Go to the ‘**Downloads’** and click on the ‘**Form 16’** option.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2FwlMBJXyjF8392EAYhsBN%2F0.png?alt=media)

* Download **Part A** and **Part B** of Form 16 for each employee **without Digital Signature**.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2Fi3sqWZGULC9xYgxOzjwQ%2F1.png?alt=media)

#### Step 2: Prepare the Files:

* Ensure both Part A and Part B are correctly downloaded in PDF format
* Keep the **digital signature dongle** ready
* Make sure the files Part A files and the Part B files are saved in the separate folders.
* PAN number should be updated for all the employees in the Cloud portal.

#### Step 3: Use the Utility to Upload Form 16:

* Once you have Part A and Part B are ready, you can let us know to use the utility.
* ‘Select Company’ for ‘Part A’ and ‘Part B’ select folders from the respective fields and click on the ‘Sign And Upload’ button.

**Note**: For utility installation, we recommend using a system where the digital signature is already installed.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2F3RuvYTEJaCR4QLxWShYR%2F2.png?alt=media)

* We will update the utility to upload the Form 16 documents to the employee portal, so employees can access them directly **from their ESS portal**.

#### Path for employees to access their ‘Form 16’

* Employee can log into the ESS portal, go to the ‘Profile’ menu and click on the ‘My Tax Details’ submenu

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2FSWN0FAkAV1dGwIqsJsv6%2F3.png?alt=media)

* Click on the ‘From 16’ tab and the Form 16 can be downloaded from here.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2FAb7l7nZAhRjHMeOjHp3T%2F4.png?alt=media)

For any queries, contact <support@pockethrms.com>