> For the complete documentation index, see [llms.txt](https://docs.pockethrms.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.pockethrms.com/faqs/cloud-portal/employee/employee-list/employee-filter.md).
# Employee Filter
### 1. How to export all the active and inactive employee data?
To export active and inactive employee data you can follow below path:
**Path:** Login to cloud portal > Go to employee > Employee List > Employee Filter > Select employee status as All > Click on Apply > Go to Employee Export > Select Master field data field as required > Click on Download.
**Step 1:** Log in to the **Cloud portal**, go to the **‘Employee’** menu, and select **‘Employee List’ sub-menu**.
**Step 2:** Click on **‘Employee Filter’** to view the filtering options.
**Step 3:** Select ‘**Employee Status’** as ‘**All**’ by clicking on the all button. Then, scroll down to click on **‘Apply’**.
**Step 4:** Click on the **‘Employee Export’** button.
**Step 5:** In the export window, go to the **‘Master field’** section and select the data fields you require in the report. Click **‘Download’** to save the file.
**Link**:
For any queries, contact
### 2. How to get left employee’s department and designation?
To check the left employee Department and Designation kindly follow the steps below:
**Path:** Cloud login > Go to Employee > Employee List > Employee Filter > Select employee status as left > Apply > go to Employee export > In master field search for department > enable the check box > select Designation > enable the check box> Download
**Step 1:** Log in to the **Cloud portal**, go to the **‘Employee’** menu, and select **‘Employee List’** submenu.
**Step 2:** Click on **‘Employee Filter’**, select the employee status as **‘inactive’**, and click **‘Apply’**.
**Step 3:** Click on the **‘Employee Export’** button to open the export settings.
**Step 4:** In the **‘Master field’** section, tick the **‘department’** Next, select **‘Designation’** and enable its checkbox to also include it in the report and click **‘Download’** to save the filtered and customized employee list.
**Link:**
For any queries, contact
### 3.How to fetch report of employee data?
**Path**: Employee>Employee List>Employee Filter>All-Apply>Employee Export>Select All> Download.
**Step 1**: Log into the cloud portal, go to the ‘Employee’ menu and click on the ‘Employee List’ submenu.
**Step 2**: Click on the ‘Employee Filter’ from the upper right-hand side of the screen and a pop-up will open.
**Step 3**: Select the radio button for the ‘All’ option and click on the ‘Apply’ button.
**Step 4**: Click on the ‘Employee Export’ option towards the upper right-hand side of the screen and a pop-up will open.
**Step 5**: In the ‘Master Fields’, tick radio button for the ‘Select All’ option and click on the ‘Download’ button. The employee data will be downloaded including data for separated employees.
**Note**: The details will be downloaded with the respective employee code and employee names.
For any queries, contact
### 4. Approval matrix
### **4a. How to view or add approver for an employee?**
**Step 1:** Go to 'Employee'
**Step 2:** Follow 'Employee' > 'Employee List'
**Step 3:** Select your employee by clicking on their profile or 'Employee Filter' as shown below.
**Step 4:** After an employee profile appears, proceed to the 'Approval Matrix' option. Here you can see previously configured approvers. To add a new approver, click on '+' button as shown in the screenshot below.
**Step 5:** Fill in the details in the box below and click on 'Save'.
***Note:** If you are unable to configure approval matrix, kindly contact us at* [*support@pockethrms.co*](mailto:support@pockethrms.com)*m*
