2. How to re-join an employee or make inactive employee active again?
The process of activating an inactive employee or separated employee is also known as an employee release.
Step 1: Log into the cloud portal, go to the ‘Payroll’ menu, click on the ‘Transaction’ submenu and select the ‘Release Employee’ option.
Step 2: On the separation release page you need to select the name of separated employee from the ‘Employee’ field. The system will fetch the information such as type of separation, reason for separation and the separation date.
Step 3: Enter the re-joining date in the ‘Release Date’ field and click on the ‘Release’ button and the employee will be re-joined.
3. Why am I unable or facing some issue to exit/separate employee?
If you are facing some issue exit/separate employee, because you get error regarding any leave/regularisation/on duty/loan/or other applied request is pending from employee.
Ask the respective to manager to act on the pending request.
Once all the pending requests are cleared, proceed with the separation process.
In this setting if you choose that the HR approval is required for the separation process then HR approval will be mandatory for employee to be separated. If you don’t activate HR separation approval lock, in that case HR approval won’t be necessary for employee separation.
5. What is monthly input in FnF process (Full and Final settlement process) and Payroll Process??
In the Payroll and FnF (Full and Final) settlement, monthly input refers to the the salary, benefits, or other monetary elements for example LOP Days/Week Off/Paid Days/leave encash days or any other element added as per company requirements that are considered while calculating the employee’s final dues. In simple terms, these inputs ensure the employee receives the correct amount of salary, bonuses, or reimbursements for the last working month.
6. What is the meaning or function of ‘Activate FnF’ process?
The options (Yes/No) given for term ‘Activate FnF’ in the separation process refers to enabling or disabling the Full and Final (FnF) settlement workflow as part of an employee's separation process.
Here's what the explanation means in simpler terms:
Activation Setting:
If ‘Activate FnF’ is set to ‘Yes’, the FnF process is integrated into the separation workflow.
If set to ‘No’, the FnF process is not included into the separation workflow.
When FnF is Activated (Yes):
The system redirects the process to the FnF Employee Self-Service (ESS) module.
This initiates the workflow to send the FnF form to all relevant department heads and HR for review and approval.
These details can also be viewed in the FnF settlement interface during the FnF process.
When FnF is Not Activated (No):
The separation process does not include the FnF workflow.
The ESS FnF module is bypassed, and the related approvals and processes are not initiated.
Essentially, activating the FnF ensures that the settlement process is formally triggered, involving all relevant stakeholders, whereas deactivating it keeps the process outside of the ESS module.
9. How to remove or delete the name of the exit employee?
You can’t delete or remove the Exit or left employee, if any transaction has been performed on the employee’s profile such as, leave credit, shift added, attendance marked, payroll processed. While you can separate the employee with the separation process.
