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On this page
  • 1. How to run or generate a Full and Final settlement?
  • 2. How to post salary data in Employee Self-Service Portal ?
  • 3. How to Publish/Post the Pay slip or how to release payslip for employees?
  • 4. How to Separate Multiple Employees?
  • 5. How to unlock the payroll?
  • How to unlock or release payroll for a particular month and category?
  • 6. How to lock payroll? or How to lock Salary? or How to set Paysheet Lock?
  • 7. Can I process payroll in mobile app?
  • 8. How to Set Employee Release Date?
  • 9. How to process salary for a separated employee/former employee or left employee? or process employee salary for the past month or the previous month?
  • 10. Why am I getting error ‘Future Date not Allowed’ for the effective increment date?
  • 11. How to make changes in the processed salary/payroll of an employee?
  • 12. Do we need to enter LOP or other monthly inputs for while processing payroll for separated employee?
  • 13. Need a demo or a step by step guide/instruction for Payroll process?
  • 14. I am trying to separate an employee but it shows error that payroll for the month is already done or processed.
  • 15. How to make changes if the time process or time consolidation is already done for the date?
  • 16. How to download payroll attendance details report?
  • 17. How to create a new earning, deduction salary components or add change formula, How to reverse the salary of employee.
  • 18. A salary component/field/option is added in the salary structure/payslip but not visible in the payslip or FnF.
  • 19. Why am I unable to release salary slip?
  • 20. How to add appraisal amount or increment amount?
  • 21. How to process salary process with attendance or how to process payroll with attendance?
  • 22. What is supplementary days?
  • 23. How to post salary slip or payslip for a single employee?
  • 24. How to delete or reject the payroll that is already done for employees
  • 25. How to add revised salary details (increased or decreased) effective from particular date for an employee?
  • 26. to make changes in the Leave, LOP, Paid Days, Deduction, when payroll or salary is already processed?

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  1. FAQ's
  2. Cloud Portal

Payroll

This page provides a step by step guide for FAQs related to 'Payroll' menu in the Cloud portal

PreviousUtilitiesNextImport

Last updated 1 month ago

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1. How to run or generate a Full and Final settlement?

You can generate a Full and Final settlement for the employee after entering their separation details in the system.

Step 1: Log into the cloud portal and select the 'Payroll' menu.

Step 2: Open the 'Utilities' tab and select the 'Full and Final Settlement' sub-tab.

Step 3: Select ‘Category’ as shown below.

Step 4: Next, choose ‘Employee Code’, only separated employees will be shown here.

Step 5: Now enter the following details for a selected employee.

Step 6: You can click on the ‘Monthly Input’ button next.

Step 7: Enter the required details and then click on the ‘Process F&F’ button.

Step 8: Click 'Preview' to view the F&F Statement.

Step 9: The system will calculate the F&F and show you the details.

Note: .

a. The full and Final (FnF) can can not be run for employees in bulk or multiple employees. The FnF process has to be done for an individual employee.

b. You can generate the month-wise Final Settlement Register through a path, Analytics >Reports > Financial > Final Settlement Register.

2. How to post salary data in Employee Self-Service Portal ?

Step 1: Log into the cloud portal and click on the 'Payroll’ menu.

Step 2: Select the ‘Utilities’ and the ‘Self Service Post’ subtab.

Step 3: Select the required categories, and click on the ‘Post’ button.

Step 4: Now, employees can view and download their Pay Slip from Employee Self-Service Portal.

Note: Repeat the above steps every salary cycle.

Path: Cloud portal>Payroll>Utilities>Self Service Post> select details>Post

For any queries, contact support@pockethrms.com

3. How to Publish/Post the Pay slip or how to release payslip for employees?

Step 1: Log into the Cloud portal and click on the 'Payroll' menu, and then select the ' Utilities' subtab.

Step 2: Now click on 'Self Service Post' as shown below.

Step 3: Select the necessary 'Category' from the options.

Step 4: Select the 'Month' and click on the 'Post' button. The payslip for the respective month will be available for download to employee in their ESS.

Path: Cloud portal>Payroll>Utilities>Self Service Post> select details>Post

For any queries, contact support@pockethrms.com

4. How to Separate Multiple Employees?

Step 1: Log in to the cloud portal and select the ‘Payroll’ menu.

Step 2: Click on the ‘Import’ tab and select ‘Employee Separation’ from the subtabs.

Step 3: Select the setting from the drop-down. You can click on the ‘Add New’ button to create a new setting and click on the ‘Save Setting’ button.

Step 4: Fill in the required fields and upload the file for import.

Note: You can download ‘Sample Employee Separation Import’ from the upper right-hand corner.

Step 5: Map the employee information according to the file and click on the ‘Upload File’ button.

5. How to unlock the payroll?

How to unlock or release payroll for a particular month and category?

Step 1: Log into the cloud portal, go to the ‘Payroll’, under the ‘Utilities’ submenu click on the ‘Paysheet Lock’ option.

Step 2: Select the ‘Month’, ‘Year’ and click on the ‘Next’ button.

Step 3: ‘Enter Administrative Password’ in the respective field, click on the ‘Release’ button and the payroll will be unlocked.

To unlock/release the payroll, you have two options: releasing all categories or specific ones.

  • To release payroll for all categories, choose the 'All Categories' option, enter the admin password, and click ‘Release’ button. This unlocks payroll for all categories at once.

  • To unlock payroll for specific categories, first select 'Particular Category'. Then, tick the boxes next to the categories you want to release. Enter the admin password and you click the ‘Release’ button next to each category individually to unlock the payroll.

  • Alternatively, you can use the ‘Release’ button under the password field to unlock payroll for all selected categories at once.

6. How to lock payroll? or How to lock Salary? or How to set Paysheet Lock?

Step 1: Log into the cloud portal, go to the ‘Payroll’, under the ‘Utilities’ submenu click on the ‘Paysheet Lock’ option.

Step 2: Select the ‘Month’, ‘Year’ and click on the ‘Next’ button.

Step 3: To lock the payroll, you have two options: locking all categories or specific ones.

  1. For locking all categories, choose the 'All Categories' option, enter the admin password, and click 'Lock'. This locks payroll for all categories at once.

  1. To lock specific categories, first select 'Particular Category' radio button. Then, tick the boxes next to the categories you want to lock. Enter the admin password and you click the 'Lock' button next to each category individually to lock the payroll for respective category.

Alternatively, you can use the 'Lock' button under the password field to lock all selected categories at once.

Path: Cloud Portal>Leave>Utilities>Paysheet Lock>select Month & Year>Next>'Particular Category/'All Categories>select categories>Enter Administrative Password>Lock

7. Can I process payroll in mobile app?

Pocket HRMS currently does not offer payroll in the mobile app and payroll can only be processed through the cloud portal. While our mobile app provides a complete self-service package, the complexity and security requirements of payroll make it better suited for desktop-based platforms. Payroll involves intricate calculations, tax compliance, and integration with accounting systems which can be challenging on mobile interfaces due to screen limitations.

As we prioritize accuracy, efficiency, and security our desktop platform or cloud portal provides the precision and reliability needed for payroll operations. With our commitment to providing the highest convenience and efficiency, we can confidently say that we will be the first to introduce a secure and seamless payroll on the mobile platform in the near future.

8. How to Set Employee Release Date?

Step 1: Log into the cloud portal and select the 'Payroll' menu.

Step 2: Click on the ‘Transaction' tab and select ‘Release Employee’ under it.

Step 3: Enter the Employee code or name and select the employee from the drop-down menu.

Step 4: Select the ‘Release date’ and click on the 'Release' button.

9. How to process salary for a separated employee/former employee or left employee? or process employee salary for the past month or the previous month?

To process salary for separated employee you need to follow 3 steps

Path:

A. Release the Employee

Path: Cloud Portal>Payroll>Transaction>Release Employee>enter details>Release

B. Process Salary for Employee

Path: Cloud portal>Employee>Employee List>select employee>Payroll>Payroll Process>select required details>Process Payroll

C. Separate Employee Again

Path: Cloud Portal>Payroll>Transaction>Separation>enter required details>Save

For any queries, contact support@pockethrms.com

10. Why am I getting error ‘Future Date not Allowed’ for the effective increment date?

When you enter the effective increment date or apply date, ensure that the payroll for the last month has been processed. If the payroll for the previous is not done the system will detect increment dates as a future date.

For example:

If the payroll for the ‘July’ is not yet processed and you enter effective increment date for ‘August’ and apply on date of ‘September’, the system will show you the future date error.

For any queries, contact support@pockethrms.com

11. How to make changes in the processed salary/payroll of an employee?

If you have already processed salary you need to follow the steps below.

12. Do we need to enter LOP or other monthly inputs for while processing payroll for separated employee?

According to attendance details you can check LOP days and if required can make required changes accordingly.

13. Need a demo or a step by step guide/instruction for Payroll process?

14. I am trying to separate an employee but it shows error that payroll for the month is already done or processed.

You can not enter the separation date from the month in which

  • Payroll of the employee for that month is processed/run/done

  • Monthly inputs are saved

The separation date for the employee should be prior to saving monthly input or running the payroll for a month.

15. How to make changes if the time process or time consolidation is already done for the date?

If you want to make changes for a date after doing the time process or time consolidation for the month you need to

16. How to download payroll attendance details report?

You can get attendance payroll data as,

17. How to create a new earning, deduction salary components or add change formula, How to reverse the salary of employee.

To creating any earning or deduction salary component, reversing past salaries, or adding a new formula, please contact our support agent.

18. A salary component/field/option is added in the salary structure/payslip but not visible in the payslip or FnF.

If a newly added component is not getting calculated correctly in payroll or full and final settlement process please contact our support agent through chat.

19. Why am I unable to release salary slip?

If you are unable to release salary slip, please check the following factors.

  • Ensure that payroll for the respective month is processed correctly

  • Make sure that the correct ‘Category’ is selected for the payroll process and payslip web post

If all the above points checked and you are still unable to release salary slip, we suggest you to connect to our agent.

20. How to add appraisal amount or increment amount?

You can add increment for a single employee as well as for multiple employees in bulk.

21. How to process salary process with attendance or how to process payroll with attendance?

22. What is supplementary days?

Supplementary Days, refer to the salary for the days an employee worked in the previous month but was not paid because they joined mid-month. For example, if an employee joins on the 15th of a month, their salary for the remaining days of that month will be paid in the next month as Supplementary Days. This ensures that the employee receives payment for all the days worked in previous month

23. How to post salary slip or payslip for a single employee?

The salary slip post can be done category wise and not for single employee.

24. How to delete or reject the payroll that is already done for employees

You can delete or reject the processed payroll

25. How to add revised salary details (increased or decreased) effective from particular date for an employee?

26. to make changes in the Leave, LOP, Paid Days, Deduction, when payroll or salary is already processed?

If you have already processed salary you need to follow the steps below.

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to format the columns with a date to ‘Text to Column’ in Excel
support@pockethrms.com
https://cloud.pockethrms.com/payroll/transaction/webpost
https://cloud.pockethrms.com/payroll/transaction/webpost
to format the columns with a date to ‘Text to Column’ in Excel
support@pockethrms.com
https://cloud.pockethrms.com/payroll/transaction/PaysheetLock
support@pockethrms.com
support@pockethrms.com
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Release the Employee
Process Salary for Employee
Separate Employee Again
https://cloud.pockethrms.com/Payroll/Transaction/separationRelease
https://cloud.pockethrms.com/Payroll/Transaction/separation
Delete the payrol
changes in the Monthly Inputs
payroll for the employee
support@pockethrms.com
process full and Final settlement
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https://docs.pockethrms.com/hr-and-admin-portal/cloud-configuration/payroll/payroll-guide/payroll-with-attendance
support@pockethrms.com
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Delete the payroll
Delete Time Consolidation
Modify in out details
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Monthly attendance
Payroll details/Salary Details
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Payslip is configured
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increment amount or appraisal amount for a single employee
increment amount or appraisal amount for bulk employees
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link
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single employee
All Employee or Employee Category
change the salary for the employee
add increment or revise the salary
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Delete the payrol
changes in the Monthly Inputs
payroll for the employee
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Import
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salary slip can be download or sent by mail for a single employee