Pocket HRMS Attendance Module

Attendance Module Steps for New Joiners

1. Only authorized users will be able to modify the employee details in Pocket HRMS.

Employee Creation

Employee Code & Biometric Code Mapping

Shift Schedule

Auto Shfit

In Out Import

1. Employee Mapping: - Once if the new employee joined in the company after updating the employee master, we need to map the employee code and biometric code. There below mentioned 2 options available in Pocket HRMS.

   • Employee mapping Manual Entry

   • Employee mapping import.

o Employee mapping Manual Entry: - First we need to select the Biometric IP/Device Name and select the unmapped employee and click on the view button. It will list all the unmapped employees against those employees we need to update the biometric code and click on the save button.

Path :- Settings > Attendance > Employee Mapping > Select Device > Click on Unmapped > update and save.

Employee Mapping Import:

Similar like other import option we can able to import the biometric code and employee code.

Path :- Attendance > Import > Employee Mapping Import.

Shift Schedule: -

User need to map the shift against that employee to generate the attendance report from Pocket HCM. For that we are having below mentioned 2 options

• Shift schedule manual entry

• Shift Schedule import

Shift Schedule Manual entry:

Path :- Employee Module > Select Employee > Attendance > Click on + Sign >Select Shift > Select Late > Select Late , Early, OT and save.

Shift will get update for that particular employee from that particular Date.

Shift Schedule Excel File Import:

Path :- Attendance > Import > Shift Schedule Import.

Auto Shift:-

After importing the shift we need to assign that employee in auto shift. So that from next month

onwards we don’t need to map the shift for that employee manually. Automatically system will take the

shift for that employee while doing the in out import.

Auto shift import option is similar like the shift schedule import. The same excel sheet which we have used for shift schedule we can use for the auto shift import also. The below mentioned details required for the auto shift import

• Employee code

• Shift effective date

• Shift name

Path :- Attendance >Import > Auto Shift Import

In Out Import Utility

For Assigning Auto Shift:

After assigning Auto Shift we need to run the In-Out Import utility for assigning the shifts

automatically for the whole month by clicking on “Auto Shift Updation” checkbox.

For Fetching Attendance Entries From Database:

Without clicking on Auto Shift Updation user have to select the category and from date as first day of the month and to date as on the date.