✔️Attendance

Description about the attendance regularization requests approval process

Introduction

This page provides the steps for approving the attendance regularization requests from your employees. You will be able to do this process using any of the following 4 methods:

• ESS

• Mobile App

• App Notification

• Email

Note - Kindly contact your Admin/ HR for rights if you are not able to perform the steps below.

How to approve/reject attendance regularization requests using ESS Portal?

Step 1: Log into the ESS portal with your manager credentials. Select ‘Leave’ and then ‘Approval’ from the left side menu.

Step 2: Select ‘Attendance Regularization’ tab at the top.

Step 3: Optionally, search for the employee’s name.

Step 4: Select the ‘From Date’ and ‘To Date’ between which you need to regularize the attendance entries.

Step 5: Select the ‘Search’ button to start searching for the regularization requests.

Step 6: Select the bullet points / radio buttons next to each request’s row to accept or reject the requests.

Step 7: Alternatively, you can select the check box next to ‘ACCEPT’ or ‘REJECT’ to approve or reject all of the requests.

Step 8: Once you are satisfied with the selections, select the button ‘Save’ to confirm the changes.

How to approve/reject attendance regularization requests using the Pocket HRMS Mobile App?

Step 1: Log into the ESS portal with your manager credentials. Log into the ESS portal with your manager credentials. Open the side menu by tapping on the ‘Hamburger Menu Icon’ and select the option ‘Leave’.

Step 2: Tap on the option ‘Approval’.

Step 3: Tap on the ‘Attendance Regularization’ tab at the top.

Step 4: Tap on the filter button at the bottom right and select the relevant filters and then tap on ‘Search’ button to find the requests.

Step 5: Approval: Tap on the ‘Approve’ button corresponding to each request to approve it and get the ‘Success’ notification at the bottom of the screen.

Step 6: Rejection: Tap on the ‘Reject’ button corresponding to each request to reject it and provide the reason for the same in the pop-up menu and select ‘Ok’ to confirm your selection.

How to approve/reject attendance regularization requests using the app notification?

Step 1: Tap on the bell icon at the top right corner of the screen.

Step 2: Tap on the regularization request notification titled, ‘Regularization Pending’

Step 3: Approval: Tap on the ‘Approve’ button corresponding to the request to approve it and get the ‘Success’ notification at the bottom of the screen.

Step 4: Rejection: Tap on the ‘Reject’ button corresponding to the request to reject it and provide the reason for the same in the pop-up menu and select ‘Ok’ to confirm your selection.

How to approve/reject attendance regularization requests using your official email?

Step 1: Log into the ESS portal with your manager credentials. You will get an attendance regularization approval email with the ‘Approve’ and ‘Reject’ links.

Step 2: Approval: On clicking the ‘Approve’ link, a new window or tab will open where you can enter any remarks and click on ‘Approve’ button to approve the request.

Step 3: Rejection: On clicking the rejection link, a new window or tab will open where you need to enter the reason for rejection and click on ‘Save’ to reject the request.

How to generate your team’s attendance regularization report in the ESS portal?

Step 1: Log into the ESS portal with your manager credentials. Select ‘Leave’ and then ‘My Team Report’ from the left side menu.

Step 2: Select ‘Attendance Regularization’ tab at the top. In some cases, depending on your screen resolution, it might be under the ‘More’ menu at the end of the tabs section.

Step 3: Search for the employee’s name, the type of regularization as well as the period for which you need to generate the report. Once selected, select the ‘Search’ button.

Note: If you are unable above steps, kindly contact us at [email protected]