🟨February 2023

Introducing our latest enhancements designed to optimize your HR processes. HR professionals and Administrators can now effortlessly download candidate documents with a single click, streamlining the hiring process. Explore a range of job types, enhancing job role alignment with expertise and company needs.

Additionally, simplify interview scheduling by sending invitations to multiple recipients at once, saving valuable time for both recruiters and applicants. For the month of February, we have the following Updates that promise to enhance operational efficiency and streamline your recruitment efforts.

Automated Shift Assignments

Our latest update introduces the 'Auto Assign Shift Import Time' option, making shift management effortless for HR and Administrators. Now, you can easily set 'In' and 'Out' punch time ranges, automating the shift assignment process with just a few clicks.

Business owners can automate shift assignments, eliminating the need for manual adjustments. HR professionals can define precise shift timings, ensuring employees' schedules align seamlessly with business needs. This accuracy prevents scheduling conflicts and enhances overall workforce efficiency.

Automated Shift Adjustments for Single Punch

With our intuitive Auto-Scheduler feature, Pocket HRMS simplifies shift management effortlessly. When an employee arrives within their designated shifts and makes a single punch, the system automatically synchronizes their time, reducing administrative workload.

For example, if an employee arrives somewhere in the middle of their assigned shift hours (for instance, 09 AM – 05:30 PM) and records a single IN/OUT punch, our system automatically updates the shift timing against the employee’s Time IN/OUT punch. This smart automation eliminates the need for manual adjustments, ensuring precise time tracking without the hassle.

Multi-Manager Approval System

The Auto-Scheduler feature simplifies leave approvals. Now, you can assign multiple managers at the same level, each with unique leave approval responsibilities. For instance, one manager can handle approvals, while others supervise the process, ensuring efficient leave management without complications.

This flexibility prevents bottlenecks and ensures that leave requests are processed promptly and employees experience faster responses to their requests.

Manager's Notes in Travel Requests

Now, managers can leave comments while sending travel requests to employees via email.

That helps to maintain clear communication as managers can provide specific instructions through comments, ensuring everyone is on the same page.

Quick Feedback Download from ESS

Now, employees can easily download ratings given by Admin/HR via the ESS Portal. This allows them to view their performance feedback conveniently.

Streamlined Attendance Regularization Reports

With our latest update, HR professionals and administrators can now easily download the Attendance Regularization Report making your HR tasks more efficient and hassle-free.

State-wise Statutory Reports Made Simple

With our new update HR/Admins can access and manage report status on our Cloud Portal. The data is presented in a simple calendar format, making tracking important dates and updates effortlessly.

Compliance Tracker

Our new Compliance Dashboard simplifies reporting. Easily choose states and get a monthly summary of pending and submitted reports. Stay ahead with upcoming deadlines displayed prominently.

It will provide in-depth details such as applicable Form no, frequency, upcoming deadline, etc. It has multiple filters (Month/Year) on the basis of which we can download the report and check the last downloaded report history.

Automated Escalation Solutions

The Administrator or HR can now define a reporting and escalation matrix without changing the reporting manager for an employee. The Reporting Matrix and Escalation Matrix has four options:

· Employee Code

· Reporting Manager

· ESS Role

· Department Head

The features of Escalation Matrix include:

Auto Approval Flow:

Easily set multiple-level approval mechanisms in your company. The requests would be automatically approved after a set number of days, ensuring requests are managed efficiently, saving time and reducing manual errors.

Approval with Escalation Workflow:

A powerful new feature that allows you to configure a detailed approval workflow with an escalation mechanism. Precise notifications ensure that no request is left unanswered to help improve employee engagement.

The system can automatically escalate pending approvals to higher authorities, guaranteeing timely responses. This not only improves efficiency but also enhances employee satisfaction by ensuring their requests are promptly addressed.

Avoid Repeated Candidate Application

Since the PAN number is unique a candidate can not apply twice. When someone applies for a job, the system will validate their PAN number with pre-existing data and won’t allow repeated applications.

Effortless Bulk Asset Management

Now, HR professionals effortlessly map assets in bulk in one go, ensuring accurate tracking and minimizing the chances of loss. This simplifies inventory management, saving time and resources.

During employee onboarding, HR can quickly assign necessary assets to new hires in bulk. This ensures that employees have the tools they need from day one, enhancing their productivity and satisfaction.

Instant Candidate Report Access

With our latest update, HR professionals and administrators can effortlessly download detailed candidate reports from Pocket HRMS. Access to detailed candidate data helps in evaluating qualifications, experience, and suitability for specific roles. This swift access to candidate reports streamlines the hiring process, allowing HR to acquire talent promptly and maintain a competitive edge in the market.

Instant Candidate Document Retrieval

In our latest update, HR professionals and Administrators can now effortlessly download all candidate documents with just one click, streamlining your hiring process.

Diverse Job Type Options

Now, HR and Administrators can easily choose from various job types as we added multiple Job Types to make the hiring process more effective. This customization ensures job role alignment with the expertise, and company requirements enhancing overall productivity and job satisfaction.

By easily selecting from multiple job types, HR professionals can efficiently plan their workforce. They can identify skill gaps and optimize staffing levels to meet business demands effectively, leading to improved operational efficiency and cost savings.

Multi-Recipient Interview Invitation

With our latest update, recruiters can now effortlessly schedule interviews by sending emails to multiple recipients at once.

HR professionals can send interview invitations to multiple candidates, hiring managers, and team members simultaneously. This streamlines the scheduling process, saving valuable time for both recruiters and applicants and ensuring everyone is on the same page.

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