โฑ๏ธLeave
This page provides step-by-step answers to the FAQs related to the Leave menu in the ESS portal
Last updated
This page provides step-by-step answers to the FAQs related to the Leave menu in the ESS portal
Last updated
Step 1: Log into the ESS portal and click on the 'Leaveโ menu and then on the โRequestโ submenu.
Step 2: Select the โLeaveโ tab.
Step 3: Enter the relevant information in the fields and click on the โAddโ button. Verify the details and click on the 'Confirm Leave' button.
For any queries, contact support@pockethrms.com
Path: ESS Portal > Leave > Request > Leave
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=leave
Step 1: Log into the ESS portal and click on the 'Leaveโ menu and then on the โRequestโ submenu.
Step 2: Click on the 'Attendance Regularization' tab and enter the range of dates and click on the 'Search' button. Click the 'Update' button against the entry you want to regularize.
Step 3: Update the time in the 'Attendance Regularization Update' pop-up window along with 'Remark' and click the 'Save' button to submit the request.
Note: If you are unable to make changes in the Leave module, kindly contact us at support@pockethrms.com
Path : ESS Portal > Leave > Request > Attendance Regularization
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=attendanceregularization
Step 1: Log into the ESS portal click on the โLeaveโ menu and then the โEmployee Report โsubmenu.
Step 2: You have to click on the โMoreโ to reveal undisplayed tabs. Once you view additional tabs click on the โPunch App Locationโ tab.
Step 3: Select the required date range, click on the โSearchโ button and the results will be visible. Click on the โDownload Excelโ button and the geo-fencing report will be downloaded.
Step 4: If you want to download geo-fencing for a single employee, use โSelect Employeeโ field to select the employee and click on the search button to view the results. Click on the download button and the geo-fencing report will be downloaded for a single employee.
For any queries, contact support@pockethrms.com
Path: ESS Portal >Leave > Employee Report > More > Punch App Location
Link: ttps://ess.pockethrms.com/Leave/TeamReport/MyTeamLeaveReport?Menu=PunchInOutReport
You can cancel your previous leave application through the ESS mobile app if the payroll for that month hasn't been processed yet. Even if your leave request has been approved, you can still cancel it. Your leave balance will be restored, and the leave request will be removed.
Step 1: Log into the ESS mobile app and go to the menu. Under the โLeaveโ menu, click on the โRequestโ submenu.
Step 2: Go to the โLeaveโ tab and scroll down and click on the โPrevious Leavesโ button.
Step 3: Find the leave you want to cancel and swipe left to delete this leave request.
Step 4: A notification will appear asking for confirmation to cancel the leave. Click on โOkโ, and the leave will be cancelled.
Note: You cannot cancel the leave if the payroll is processed for the month.
For any queries, contact support@pockethrms.com
Path: ESS Mobile App > Leave > Request > Leave > Previous Leaves
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โMy Reportโ submenu.
Step 2: Click on the โIn Out Detailsโ tab enter the โReport Typeโ as the โDetailed Reportโ, date range and click on the โSearchโ button.
Step 3: The attendance data will appear and you can see the location details for punch in and punch out in the โLocation Inโ and the โLocation Outโ column respectively.
Click on the โExport Excelโ button and attendance in out details along with the location details will be downloaded.
Note: In the columns โIn Geolocationโ and โOut Geo locationโ, the location that you have geo tagged for the employee through geo tagging or geo fencing will appear.
Path: ESS Portal>Leave>My Report>IN OUT Details>Detailed Report>Date Range>Search>Export Excel
Link: https://ess.pockethrms.com/Leave/MyReport/MyLeaveReport?Menu=InOutDetails
For any queries, contact support@pockethrms.com
You can check leave data from
A. ESS portal
B. Cloud portal
Follow the steps below to download leave details from the respective portal.
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โMy Reportโ submenu.
Step 2: Click on the โLeave Detailsโ tab, select required details such as Leave Status, Leave Type, From Date, To Date and click on the โSearchโ button.
Step 3: The Leave data will appear along with details such as status, from date, to date, half/full day, number of days of leave and the leave type. You can click on the โDownloadโ button and the leave data/details report will be downloaded.
Note: You can click on the โLeave Balanceโ tab to check your leave balance.
Path: ESS>Leave>My Report>Leave Details>select details>Search>Download
Link: https://ess.pockethrms.com/Leave/MyReport/MyLeaveReport?Menu=leavedetails
Step 1: Log into the cloud portal, go to the โAnalyticsโ menu and click on the โReportsโ submenu.
Step 2: Click on the โLeaveโ tab and under the leave tab you can click on the various subtab such as, Muster Roll, Leave History, Absenteeism, Report Wizard, Leave Carry Forward Balance, Leave Encash and Leave Tracker to get required leave data.
Path: Cloud>Analytics>Report>Leave
Link: https://cloud.pockethrms.com/Reports/Report/Index?module=leave&submodule=MusterRoll
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โRequestโ submenu.
Step 2: Click on the โLeaveโ tab from the top bar, select the โLeave Typeโ as compensatory off or Comp-off. Fill in other details such as date range, reason and more and click on the โADDโ button.
The compensatory off (comp-off) leave request will be submitted.
Path: ESS>Leave>Request>Leave Type-Compensatory Off>fill in details>Add
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=leave
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, select โLeaveโ menu and then click on the โRequestโ submenu.
Step 2: Click on the โLeaveโ tab at the top. Select the required details in the respective fields such as type of leave, reliever employee, date range and more.
Step 3: From the dropdown field under the โFrom Dateโ and โTo Dateโ fields select the option as โFirst Half Dayโ or โSecond Half Dayโ as required and click on the โAddโ button and the half day leave will be applied accordingly.
Path: ESS portal>Leave>Request>select required the details>select First Half Day or Second Half Day>ADD
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=leave
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with manager login, go to the โLeaveโ menu and click on the โApprovalโ submenu.
Step 2: Click on the โLeaveโ tab, here you will see all the pending leaves from your employees. You can select radio button from the โAcceptโ or โRejectโ columns and click on the โSaveโ button. The requests will be approved or rejected respectively.
Note: Similarly, you can click on the โAttendance Regularizationโ, โOn Duty/Work From Homeโ to view respective pending requests from the employees.
Step 3: You can enter the employee name in the โSearch fieldโ at the upper right-hand corner of the screen to view pending requests from a particular employee.
Path: Manager ESS Login>Leave>Approval>Leave>you will get the details under the pending request>Approve/Reject>Save
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveApproval?Menu=leaveapprove
For any queries, contact support@pockethrms.com
You canโt check employeeโs pending requests from the cloud portal. You can check employeeโs pending requests from the ESS portal.
Step 1: Log into the ESS portal with HR login, go to the โLeaveโ menu and click on the โApprovalโ submenu.
Step 2: Click on the โMoreโ and select the โHR Approvalโ option.
Step 3: You can select radio button from the โAcceptโ or โRejectโ columns and click on the โSaveโ button. The requests will be approved or rejected respectively.
Note 1: You can enter โEmployee Codeโ in the respective field and click on the โSearchโ button to find the requests from a particular employee.
Note 2: You can enter โManager Codeโ in the respective field and click on the โSearchโ button to find the requests that are pending for approval for a particular manager.
Note 3: You can check pending requests for Leave/On Duty/Attendance Regularisation by going to respective tabs.
Path: HR ESS Login>Leave>Approval>More>HR Approval>Approve/Reject>Save
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveApproval?Menu=AttendanceRegularizationAdmin
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with manager credentials, go to the โLeaveโ menu and click on the โEmployee Reportโ submenu.
Step 2: Click on the leave tab and the you will view a list of your employees. Click on the โCheck Balanceโ button for the employee whose leave balance you want to check.
Step 3: A pop-up will open with details of leave for various types of leaves. You can click on the respective โView Usedโ or โView Debitedโ button to view the number of leaves used or debited for particular leave of an employee.
Note: You can also use the Search field at the upper corner of the screen to view leave balance of a particular employee.
Path: ESS Manager Login> Leave>Employee Report>Leave Balance>Check Balance
Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=leavebalance
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with manager credentials. Go to the โLeaveโ menu and click on the โApprovalโ submenu.
Step 2: Click on the โMoreโ and select the โShift Approvalโ option.
Step 3: Enter the โEmployee Codeโ for whom you want to approve shift and click on the โSearchโ button. The employeeโs shift request will appear.
Step 4: Select the respective checkboxes in the โApproveโ and โCancel Shiftโ columns and click on the โSaveโ button. The shift schedule will be saved accordingly.
Path: ESS portal manager credentials>Leave>Approval>More>Shift Approval>Employee Code>Search>Approve/Cancel Shift>Save
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveApproval?Menu=ShiftApproval
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with HR or admin credentials. Go to the โLeaveโ menu and click on the 'Employee Reportโ submenu.
Step 2: Click on the โOn Duty Reportโ tab and from the โReport Typeโ dropdown select the status as Approved, Pending, Rejected or all as required. Select date range and click on the โSearchโ button, the results will appear.
Step 3: You will see the details of the On duty requests along with the โStatusโ and โManager Remarkโ. Click on the โExport Excelโ button to download the report.
Note: if you want to view requests from particular employee, select that employee from the โEmployee Codeโ field at the top of the page.
Path: Admin/HR ESS Login>Leave>Employee Report>On Duty Report>Report Type>.Date Range>Search>Export to Excel
Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=OnDutyReport
For any queries, contact support@pockethrms.com
The first priority manager receives the email notification only when an employee applies for leave or requests leave.
The manager wonโt get any notification when they approve the leave request.
The 2nd priority manager will get a notification when the first priority manager approves the request.
After the action of the both 1st and 2nd priority manager, whether itโs an approval or rejected, employee will get email notification along with the status of their leave.
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โEmployee Reportโ submenu.
Step 2: Go to โIn Out Detailsโ tab, enter the date range in the respective fields and click on the โSearchโ button.
Step 3: In the โIn IP Addressโ and โOut IP addressโ columns you can see the IP address of the machine or mode of the employee punch attendance. You can click on the โExport Excelโ button to download the in out details details
Path: ESS Login>Leave>Employee Report>check details in the โIn IP Addressโ and โOut IP addressโ columns>Export Excel Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=InOutDetails
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with admin or HR credentials, go to the โLeaveโ menu and click on the โEmployee Reportโ submenu.
Step 2: Go to the โLeave Detailsโ and fill in the details such as, โLeave Statusโ such as approved, rejected, pending or more as required. Also select Leave Type, date range and click on the โSearchโ button. The leave entries will appear and you can click on the โDownload Excelโ button to download the report.
Note: To download leave detail report for a particular employee, select the employee from the โEmployeeโ field.
Path: Admin/HR ESS Login>Leave>Employee Report>Leave Details>fill in details>Search>Download
Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=leavedetails
For any queries, contact support@pockethrms.com
The permission entry or permission request allows employees to take short leave or breaks for a few hours. It is as a short-term time off. This could be used for purposes such as attending personal appointments, running errands, or dealing with emergencies that require an employee to step out during their working hours without taking a full leave.
For any queries, contact support@pockethrms.com
The โLeave bucket is Emptyโ is likely shown because you are checking your leave balance but you have already used all your leaves. That your leave balance is exhausted.
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โRequestโ submenu.
Step 2: Click on the โOn Duty/Work From Homeโ tab, select required details such as date range, Date Type, time, Type and remarks in the respective fields and click on the โSaveโ button. The On Duty/Work From Home request will be sent for approval to respective manager
Path: ESS portal> Leave>Request>On Duty/Work From Home>fill in required details>Save
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=onduty
For any queries, contact support@pockethrms.com
A manager can not cancel an approved leave and leave doesnโt get cancelled automatically.
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โRequestโ subtab.
Step 2: Click on the respective leave type you want to cancel such as, leave, attendance regularization, on duty/work from home and more.
Step 3: Scroll down to the โPreviousโ leaves section. Click on the โCancelโ button for the respective pending leave request. The leave request will be cancelled.
Path: ESS portal with Employee login>Leave>Request>select respective leave type tab>scroll down to previous leaves section>Cancel
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest
For any queries, contact support@pockethrms.com
For any queries, connect with our agent on chat.
Step 1: Log into the cloud portal, go to the โLeaveโ menu and click on the โRequestโ subtab.
Step 2: Click on the respective leave type you want to cancel such as, leave, attendance regularization, on duty/work from home and more.
Step 3: Scroll down to the โPreviousโ leaves section. Click on the โCancelโ button for the respective approved leave request. The leave request will be sent to the respective manager for cancellation and once a manager approves the leave balance will be revoked accordingly.
Path: ESS portal with Employee login>Leave>Request>select respective leave type tab>scroll down to previous leaves section>Cancel
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โRequestโ submenu.
Step 2: Click on the โShiftโ tab, fill in the details such as Month, Year, date range and select your current shift from the โShift Nameโ dropdown. Click on the process button and the shift schedule will appear accordingly.
Step 3: In the โSHIFT NAMEโ column select the required shift for the respective date and click on the โSaveโ button. The shift change request will be sent to the concerned manager.
Note:
You can select the same date in the โto and from daysโ if you want to request a shift change for a single day.
As the shift change request is sent to manager for approval ensure that you have set a manager for the โShift Schedule Entryโ in the employeeโs approval matrix.
Path: ESS portal>Leave>Request>Shift>select details> Shift Name (Current Shift Name)>Process>select required shift for the respective date>Save
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveRequest?Menu=shift
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the โLeaveโ menu and click on the โMy Team Reportโ.
Step 2: Click on the โMonthly Attendance Summaryโ tab.
Step 3: Scroll down and you will find the list of your team mate along with their Code and Names.
Path: ESS Portal>Leave>My Team Report>Monthly Attendance Summary>scroll down to the employee list under you.
Link: https://ess.pockethrms.com/Leave/TeamReport/MyTeamLeaveReport?Menu=monthlyattendancesummary
For any queries, contact support@pockethrms.com
You can regularize attendance or modify punch details for an employee by following ways.
Regularize from the cloud portal
Regularize from the Employeeโs ESS log in
Regularize from the Employeeโs ESS mobile app
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS app, click on the โ3 line-menuโ icon at the top left-hand corner of the screen. Click on the โLeaveโ menu followed by the โRequestโ submenu.
Step 2: Click on the โAttendance Regularizationโ tab at the top bar, click on the โUpdateโ button for the particular date for which you want to regularize your attendance.
Step 3: Here you can change/modify your In Time, Out Date, Out Time, enter the Remark and click on the โSaveโ button and your attendance regularization request will be submitted.
Step 4: You can also use the โFilterโ button at the lower right-hand corner of the page select the date range.
Step 5: Enter โFrom Dateโ and โTo Dateโ and click on the โSearchโ button and you will be able to view your attendance entries for selected date range.
Path: ESS Mobile app>โ3 Line menuโ>Leave:>Request>attendance regularization>find the entry to be regulated>Update>fill in details>Save
For any queries, contact support@pockethrms.com
You can download attached files with employee's leave application from,
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with manager login, go to the โLeaveโ menu and click on the โApprovalโ submenu.
Step 2: Click on the โLeaveโ tab, here you will see all the pending leaves from your employees. From the โAttachmentโ column you can download the medical certificate or any other file that employee attached with their leave request.
Path: ESS manager log in>Leave>Approval>Leave>Download file from the Attachment column
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveApproval?Menu=leaveapprove
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with HR login, go to the โLeaveโ menu and click on the โApprovalโ submenu.
Step 2: Go to the โMoreโ tab and click on the โHR Approvalโ option. All the pending leaves from employees will appear.
Step 3: You can download the medical certificate or any other file that employee attached with their leave request from the โAttachmentโ column.
Note: To download attachment from the leave request for a particular employee or for the employee from the team of the manager select them from the โEmployee Codeโ or โManager Codeโ fields respectively and click on the โSearchโ button, the leaver requests will appear accordingly.
Path: ESS HR log in>Leave>Approval>More>HR Approval>Download file from the Attachment column
Link: https://ess.pockethrms.com/Leave/Transaction/LeaveApproval?Menu=hrapproval
For any queries, contact support@pockethrms.com
CL โ stands for โCausal Leaveโ
SH โ Stands for โSecond Halfโ
So, the CL-SH means, that employee has taken casual leave on for the second off.
For any queries, contact support@pockethrms.com
Ask employee to cancel the approved leave, the request will be sent to Manager or the Admin/HR ESS and the manager can approve employeeโs cancel leave request as well as Admin/HR can approve employeeโs cancel leave request from their ESS portal.
For detailed guide you may visit the links below
Ask employee to submit revoke request or cancel their leave from ESS desktop portal & they can also cancel leave from ESS mobile app.
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with HR or Admin credentials, go to the โLeaveโ menu and click on the โFace Recognitionโ submenu.
Step 2: Go to the โFace Deletionโ tab, then โSelect Employeeโ from the respective field and click on the โDeleteโ button. Employee selfie will be deleted.
Path: ESS portal HR/admin credentials> Leave >Face Recognition >Face Deletion >Select Employee>Delete
Link: https://ess.pockethrms.com/Leave/EmployeeFace/FaceRecognition?Menu=SaveDocument
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal with the Admin or HR portal, go to the โLeaveโ menu and click on the โEmployee Reportโ submenu.
Step 2: Click on the โMoreโ tab and click on the โOn Duty Reportโ tab.
Step 3: Select the โReport Typeโ (Approved/Pending/Rejected/All), Date Range (up to 31 Days) and click on the โSearchโ button.
Step 4: Results will appear, click on the โExport to Excelโ button and the report will be downloaded accordingly.
Path: Log in to ESS with Admin/HR credentials> Leave > Employee Report > On Duty Report > Report Type > Date range between 31 days > Search > Export to Excel
Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=OnDutyReport
For any queries, contact support@pockethrms.com
Step 1: Log into the ESS portal, go to the leave menu and click on the โMy Team Reportโ or โEmployee reportโ, depending on your role.
Step 2: Go to the โMonthly Attendance Summaryโ tab, enter Date range in the respective fields and click on the โSearchโ button the attendance will appear.
Step 3: Click on the โExport to Excelโ button and the report will be downloaded accordingly.
Path: Leave > My Team Report / Employee Report (depending on your role) > Monthly Attendance Summary > select the date range > Search > Export to Excel
Link: https://ess.pockethrms.com/Leave/EmployeeReport/EmployeeLeaveReport?Menu=monthlyattendancesummary
For any queries, contact support@pockethrms.com