🔹Employee FnF

Employee separation and release

Full and Final (F&F)

This section will explain how you can separate, and process the full and final settlement. You will also learn how to release employee or activate an employee.

Note- Release Employee signifies activating an employee or making them re-join.

How to run or generate a Full and Final settlement?

You can generate a Full and Final settlement for the employee after entering their separation details in the system.

Step 1: Log into the cloud portal and select the 'Payroll' menu.

Step 2: Open the 'Utilities' tab and select the 'Full and Final Settlement' sub-tab.

Step 3: Select ‘Category’ as shown below.

Step 4: Next, choose ‘Employee Code’, only separated employees will be shown here.

Step 5: Now enter the following details for a selected employee.

Step 6: You can click on the ‘Monthly Input’ button next.

Step 7: Enter the required details and then click on the ‘Process F&F’ button.

Step 8: Click 'Preview' to view the F&F Statement.

Step 9: The system will calculate the F&F and show you the details.

Note: .

a. The full and Final (FnF) can can not be run for employees in bulk or multiple employees. The FnF process has to be done for an individual employee.

b. You can generate the month-wise Final Settlement Register through a path, Analytics >Reports > Financial > Final Settlement Register.

c. Before you upload a file for import in the Pocket HRMS, you need to format the columns with a date to ‘Text to Column’ in Excel sheet.

How to download Full and final processed payslip (FNF Settlement Slip)?

Path: Payroll>Utilities>Full & Final Settlement>FnF Process>select details again>Preview

Step 1: Log into the cloud portal, go to the ‘Payroll’ menu, click on the ‘Utilities’ submenu and select the ‘Full and Final Settlement’ option.

Step 2: Select employee from the ‘Employee Code’ field fill in other details and click on the ‘Process FnF’ button.

Step 3: After processing payroll select all the details such as employee and apply on month again and click on the ‘Preview’ button and the report will be downloaded accordingly.

Link: https://cloud.pockethrms.com/payroll/transaction/FullandFinal

A) How to Separate or Exit Employees?

Follow the path below to separate or exit an employee:

Path: Cloud Login > Payroll > Transaction > Separation > Fill in the Details > save.

Step 1: Login to the cloud portal, go to ‘Payroll’ menu and Under ‘Transaction’ sub-menu, select the ‘Separation’ option.

Step 2: Fill in all the details such as ‘Employee’, ‘Separation type’, ‘Separation Category’, ‘Separation Reason’, ‘Last Working Date’, ‘Resignation Date’, ‘Disable Self Service Login’, ‘Employee Rehire’, ‘Employee Rehire Remark’, and click on ‘Save’.

If you want to check the employees who have left the organization, then click on ‘Left Employees’. All the details such as ‘Name of employee’, ‘Employee code’, ‘Date of Joining’, ‘Date of Separation’ and ‘Reason of separation’ of separated employees will be reflected.

Link: https://cloud.pockethrms.com/Payroll/Transaction/separation

B) How to Release or Activate Separated Employee?

To release or active separated employee, follow the path below:

Path: Cloud login > Payroll > Transaction > Release Employee > Fill in the details > Save

Step 1: Login to cloud portal, go to ‘Payroll’ menu, Under the ‘Transaction’ sub-menu select ‘Release employee’ option.

Step 2: Fill in the details such as separated employee name you want to re-join in ‘Employee’ section. The system will automatically fetch all details. Then, fill the ‘Release Date’ (date in which employee will re-join) and click on ‘Release’.

Link: https://cloud.pockethrms.com/Payroll/Transaction/separationRelease

Note: If you are unable to separate employees, kindly contact us at [e-mail]