> For the complete documentation index, see [llms.txt](https://docs.pockethrms.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.pockethrms.com/ess-portal/admin/profile.md).

# Profile

### How to check permission entries as an HR or admin?

**Step 1**: Log into the ESS portal with manager rights, go to the ‘Leave’ menu and click on the ‘Approval’ submenu.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2Fc3h8dqE1YWIiTAEEjhfh%2F3.png?alt=media)

**Step 2**: Go to the ‘HR Approval’ tab, select ‘Module’ as ‘Selfservice Permission’, select Date Range and click on the ‘Search’ button. The permission entries will appear.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2FgTkpN13WaXMqy7QwaHXA%2F4.png?alt=media)

**Step 3**: Select radio button from the ‘Approve’ or ‘Reject’ column for the respective entry and click on the ‘Save’ button.

The permission request will be accepted or rejected accordingly.

![](https://4282324958-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MXep_PEmh8mDPVWj49x%2Fuploads%2F2NjqWzT2pOqWlmkpExnJ%2F5.png?alt=media)

**Path**: ESS Portal with HR log in>Profile>Approval>HR Approval>Module-Selfservice Permission >Select Date Range>Search>Approve/Reject>Save

**Link**: <https://ess.pockethrms.com/Employee/Profile/EmployeeApprovals?Menu=managerapprove>

For any queries, contact <support@pockethrms.com>

### **2. Can I approve or reject a pending request myself? Can Admin or HR approve or reject requests that are pending with a manager?**

Whether you can approve or reject a pending request yourself depends on your Self Service Role:

| **Your Self Service Role** | **Can you approve or reject the request?**                                                                          |
| -------------------------- | ------------------------------------------------------------------------------------------------------------------- |
| Manager                    | Yes, if you are assigned as the approver in the employee's ‘Approval Matrix’ for that module.                       |
| Admin                      | Yes, even if the request is pending with another manager.                                                           |
| HR                         | Yes, if HR is allowed to approve or reject in Role Allocation, even if the request is pending with another manager. |
| Employee                   | No. The request must be approved or rejected by the manager, Admin or HR.                                           |

As an **Admin or HR**, you can approve or reject employees' requests that are pending with their manager, for example when the manager has left or is not available.

**Note**: To do this, your **Self Service Role** must be **Admin** or **HR**. For **HR**, the approval pages below must also be allowed in **Role Allocation**. If you cannot see them, ask your Admin to check:

* **Self Service Role**: **Cloud Portal → Employee → Employee List → Select Employee → Profile → Self Service Role**. Refer to [How to select/change employee user role to other self service role?](https://docs.pockethrms.com/faqs/cloud-portal/employee/employee-list/profile/self-service-role#id-1.-how-to-select-change-employee-user-role-to-other-self-service-role-such-as-manager-hr-admin-etc)
* **Role Allocation**: **Cloud Portal → ESS Settings → Profile Info → Role Allocation**. Refer to <https://docs.pockethrms.com/faqs/cloud-portal/ess-settings/profile-info/role-allocation>

Where you approve or reject depends on the type of request:

[**A. Leave-related requests (Leave, Attendance Regularization, On Duty and more)**](#a.-leave-related-requests-leave-attendance-regularization-on-duty-and-more)

[**B. All other requests (module-wise)**](#b.-all-other-requests-module-wise)

### **A. Leave-related requests (Leave, Attendance Regularization, On Duty and more)**

**Path**: **ESS Portal (Admin/HR Login) → Leave & Attendance → Approval → Select Tab → Approve/Reject**

**Step 1**: Log into the **ESS** portal with **Admin or HR** credentials, go to the **‘Leave & Attendance’** menu and click on the **‘Approval’** submenu.

**Step 2**: Click on the tab for the type of request, such as **‘Leave’**, **‘Attendance Regularization’** or **‘On Duty / Work From Home’**. Other leave-related approvals are under the **‘More’** dropdown.

**Step 3**: Approve or reject the pending requests.

### **B. All other requests (module-wise)**

**Path**: **ESS Portal (Admin/HR Login) → Profile → Approval → HR Approval → Select Module → From Date and To Date → Search → Approve/Reject → Save**

**Step 1**: Log into the **ESS** portal with **Admin or HR** credentials, go to the **‘Profile’** menu and click on the **‘Approval’** submenu.

**Step 2**: Go to the **‘HR Approval’** tab. From the **‘Module’** dropdown, select the type of request, for example **‘Increment’**, **‘Employee Details’**, **‘OT Entry’**, **‘SelfService Loan’**, **‘IncomeTax Declaration’**, **‘Shift Schedule Entry’**, **‘Employee Separation’**, **‘Leave Encashment’**, **‘Job Offer Approval’** or **‘Benefit’**.

**Step 3**: Select the **‘From Date’** and **‘To Date’** and click on the **‘Search’** button. The pending requests will appear.

**Step 4**: Select the radio button under the **‘Approve’** or **‘Reject’** column for the respective request and click on the **‘Save’** button. The request will be approved or rejected accordingly.

**Link**: <https://ess.pockethrms.com/Employee/Profile/EmployeeApprovals?Menu=hrapprove>

For any queries, contact <support@pockethrms.com>